Fund Portfolio Coordinator (m/f/d)

Grant & Portfolio Management | International Organization

• 📍 Geneva, Switzerland

• 📄 Temporary contract – 7 months (renewable)

About the Role

We are supporting an international organization in the recruitment of a Fund Portfolio Coordinator to strengthen its Grant & Portfolio Management activities.

In this role, you will provide operational, coordination, and communication support to regional and country teams, ensuring the smooth delivery of portfolio activities across the full grant lifecycle.

You will act as a key interface between internal teams and external stakeholders, contributing to efficient operations, data management, and successful execution of projects.

Key Responsibilities

Stakeholder Coordination & Communication

• Support the organization and coordination of meetings, workshops, and stakeholder engagements (virtual and onsite)

• Assist in the preparation of communication, training, and briefing materials

• Facilitate collaboration between internal teams and external partners

Data & Information Management

• Maintain and update portfolio-related data in internal systems

• Support data validation, reporting, and documentation processes

• Identify process inefficiencies and contribute to improvements

• Manage digital collaboration platforms (e.g., SharePoint, Teams)

Operational & Team Support

• Assist with operational planning, progress tracking, and reporting

• Coordinate travel arrangements and logistics for teams and stakeholders

• Monitor budgets and support financial tracking activities

• Contribute to onboarding of new team members and internal coordination

Grant Lifecycle Support

• Provide administrative and coordination support across key project phases

• Ensure compliance with internal processes and documentation standards

• Support monitoring of deliverables, timelines, and milestones

Profile

Education

• Degree in Business Administration, Finance, International Relations, Public Administration, or similar
  (or equivalent professional experience)

Experience

• Experience in portfolio coordination, project support, or operations

• Exposure to data management and reporting tools

• Experience in fast-paced, international environments

• Strong ability to manage multiple priorities and deadlines

Skills

• Strong organizational and coordination skills

• Excellent communication and stakeholder management abilities

• Analytical mindset with attention to detail

• Proficiency in MS Office and collaboration tools

Languages

• Fluent English required

• Additional languages are a plus

What We Offer

• Opportunity to work in a dynamic international environment

• Exposure to large-scale, impactful projects

• Collaborative and multicultural team setting

• Flexible and fast-paced working environment